14. Officer - Sales Administration - Chennai

Key job responsibilities:

• To receive, read and organize day-to-day incoming mail including fax and e-mail messages; its scanning, filing of papers and record-keeping, back up, forwarding or distribution to the right person and take other necessary actions including preparation of draft replies.


• Independent correspondence, preparation of offers, confirmation of appointments, forward the messages to concerned persons based on decisions taken etc.


• Collection and consolidation of the data in order to generate required MIS of the processing business group.


• To prepare a checklist of monthly business-review activities, collect required data as per ISO systems as well as for MIS.
• To attend telephone calls and reply suitably, note down the messages, divert business enquiries to respective sales and service personnel.
• Assist sales and service personnel to schedule conferences and business meetings; prepare and circulate agenda, minutes drafting etc., as per the instructions.
• To visit local customers for collection of payments, C forms or for any other sales and service related matter as and when required.
• To visit principals for reconciliation of accounts matters.
• Maintaining data related to Order Management / Order acceptance / Invoicing / Receipts in ERP.

Pre-requisites:

• Excellent written and verbal communication.


• Effective presentation skills.


• Good operating knowledge of any standard computer packages.


• Positive attitude towards learning.
• Ability to liaise with regional offices, factories, principals etc.,
• Ability to get along with senior executives and co-ordinate with them.
• Sense of responsibility, commitments and time management.
• Ability to prioritize assignments.